Notifications module: employee announcements, surveys and forms in one place

Internal company communication gets more complex with every new employee, department and project. Messages move between emails, chat apps, phone, Excel files and meetings. At some point a question arises: did the important information actually reach employees?

hours24's Notifications module was built to solve exactly this problem. It lets you send messages to employees, run surveys, and collect structured information using custom forms.

What is the Notifications module?

The Notifications module is an internal company communication tool that lets you:

• send messages to employees or a specific department
• create surveys and polls
• collect responses with custom forms
• see who has read a message
• track participation and response rates
• target information to specific departments or employees
• schedule notifications for the future.

All messages, surveys and forms live in one place, which gives managers, HR specialists and team leads a better overview of internal information flow.

How to manage employee notifications?

Many companies send important announcements by email or chat app. The problem arises when you need to know whether employees actually received the information and read it.

In the Notifications module you can create an internal company message and track its read statistics. For example, you can share:

• new work procedures
• safety instructions
• internal company news
• changes to leave or work organisation
• information about events and training.

You can also attach documents, images or other files to a message and see which employees have opened it and which have not.

How to collect employee feedback with surveys?

Good decisions often need employees' opinions. The survey feature lets you create quick polls and surveys on topics such as:

• organising summer events
• mapping training needs
• measuring employee satisfaction
• choosing work tools or workwear
• evaluating new benefits.

Survey results are displayed automatically, and management gets an overview of participation rate and responses without compiling summaries by hand.

If needed, a survey can be made anonymous so employees can share their opinion more freely.

How to use custom forms?

Companies regularly collect various information from employees. This often happens via emails, Excel files or paper forms. Custom forms help digitise this process. For example, you can create forms for:

• collecting training requests
• ordering work equipment
• carrying out internal checks
• submitting suggestions
• updating personnel data.

Form responses gather automatically in one place and are easy to analyse and process later.

The right information to the right people

Not all company messages are meant for every employee. That is why the Notifications module lets you choose the audience as needed:

• the whole company
• a specific unit or department
• selected employees
• a project team
• a shift or work group.

This helps reduce information noise and ensure that people primarily see the messages that matter for their work.

Why use employee notification software?

When internal communication happens across several different channels, it is hard to get a complete overview. Employee notification software helps:

• reduce manual work
• consolidate information into one system
• improve internal communication quality
• increase employee engagement
• collect feedback faster
• make decisions based on more reliable information.

As a result, less time goes to searching for information and more to the actual work.

Frequently asked questions

Can notifications be scheduled?

Yes. Notifications can be created in advance and given an automatic publishing date and time.

Can surveys be anonymous?

Yes. When creating a survey you can choose the anonymous response option.

Can messages be sent to just one department?

Yes. Notifications can be directed to the whole company, a specific unit, or selected employees.

Can documents be attached to a message?

Yes. Documents, images and other supported file formats can be attached to messages.

Can you see who has read a message?

Yes. The system shows read statistics and lets you see who has opened a message and who has not.

Summary

hours24's Notifications module brings employee announcements, surveys and custom forms into one place. It helps companies improve internal communication, collect feedback, reduce manual work and get a better overview of how important information moves through the organisation.

If a company today uses emails, Excel files and various communication channels in parallel for notifications, adopting one central system can make the whole process significantly clearer and more efficient.